The Hugos and the UStream Fiasco

As reported earlier, I was up at 1:30am this morning to help Kevin and Mur Lafferty host the live webcast of the Hugo Awards. As usual, we were doing text-based reporting via CoverItLive. In addition Chicon was streaming the video live through UStream.

I should note in starting that this is the first time I have actually been impressed with the video quality on UStream. It was watchable. If only it had lasted. But, as most of you probably know, UStream pulled the plug on us during Neil Gaiman’s acceptance speech for BDP: Short Form.

And no, that wasn’t because Neil said That Word again. Nor was it because of an unscheduled wardrobe malfunction by Amanda. The feed was pulled for copyright violation. Specifically Chicon had shown clips from the various BDP: Short Form nominees, and UStream deemed that to be in breach of copyright.

One immediate effect of that was that the audience Kevin & Mur had jumped from around 600 to more than double that, so thank you UStream for sending people our way. More on that later. The other immediate effect was a storm of protest on Twitter.

Lots of people were muttering about “fair use”. Actually, folks, that should have been irrelevant. When Kevin and I ran Events in Glasgow in 2005 I spent a lot of time emailing Hollywood studios to get permission to use the clips. (Many thanks to Craig Miller for his invaluable professional assistance with that.) Chicon should have done the same thing, and should have included information about the webcast. So unless something went badly wrong behind the scenes (I have asked Kevin to check, but whoever updated Wikipedia says permission had been granted) UStream pulled the feed because we showed clips that has been provided to us by the studios for the express purpose of being included in that feed.

How could this happen? Well, like all other social networks, UStream views its content providers as disposable. There are millions of them, after all. I’m pretty sure that the account Chicon had with them did not rate contact with an actual human being. A software system will have detected that we were showing material that was under copyright and pulled the plug automatically. It was late on Sunday night, the day before one of the biggest public holidays in the USA. The chances of reaching an actual human being who could reverse that were practically nil. It is, I’m afraid, a hazard of using services like UStream.

Back in 2005, before UStream existed, Kevin and I were very keen to webcast the ceremony. We talked to providers, got costings, and put a proposal before our management (Vincent Docherty and Colin Harris). Based on the costs, they said no, which we expected. I did try to get sponsorship, but none of the publishers were interested so the idea was dropped. I’m sure that the same technology still exists. It is probably cheaper now, and cheaper in the US than in the UK. I suspect that Chicon could have got it done for under $5k.

What’s more, I know that they had some sort of video link set up between Chicago and Atlanta so that Dragon*Con attendees could watch the Hugos too. So I suspect that a lot of the technology that they needed was already in place.

Future Worldcons will need to consider this problem. It may be that there is some sort of paid account you can get with UStream that will allow you to clear a webcast with them beforehand. If not there will be other services that do let you do that, you just have to pay them.

In the meantime we’ll probably continue doing the CoverItLive feeds, if only for the benefit of people who don’t have the bandwidth to watch streaming video or who, like the visitor we had from China, are unable to access Twitter in their country.

Even that, however, has problems. CiL now charges for shows that exceed a certain level of viewership. Kevin cleared the budget for the expected audience, but when the UStream feed went down the floor of new people blew us past our pre-paid limit and Kevin tells me that about 250 people were unable to log on. Our apologies for that. We’ll hopefully be better prepared next time.

Also I think next time we’ll drop the automatic inclusion of the Twitter hashtags. It overwhelmed our coverage last night. I would have done it myself except I’m still in bad odor with a lot of people in WSFS so I needed Kevin’s permission, and CiL’s private message system that allows webcast staff to communicate between themselves went down half way through the show.

All of this would, I suspect, be a lot easier if individual Worldcons were more willing to cooperate with the Hugo Awards Marketing Committee. However, most of them are deeply suspicious, even with no involvement from me, and that makes Kevin’s life very difficult.

What’s On Deck for WSFS?

With Worldcon starting today I figured that it was time to have a look at the things that the WSFS Business Meeting will be discussing. Kevin’s not involved in running the meeting this year, so I don’t have much of an inside track on the gossip. However, the agenda for the meeting is online here and the Chicon staff have done a good job in getting all of the motions online too.

Passed on from Reno are two motions affecting the Hugos. The first is the Best Fancast category, which I’m still very dubious about. While, thankfully, no one is trying to kick podcasts out of the Hugos, the idea of protecting fanzines from other forms of fan publication does not sit well with me.

The other change up for ratification is the one that attempts to clarify the divisions between professional, semi-pro and fan publications. It’s not perfect, but nothing ever will be, and it is better than what we had before.

There are two new motions affecting the Hugos up for debate. The first is very simple. It seeks to remove the sunset clause on the Graphic Story category, therefore ensuring that the category continues in future years instead of being dropped next year. Given how poorly the category has worked, I’m afraid I don’t see any justification for keeping it.

The second motion proposes the establishment of a new category for YA fiction. I see that it sensibly stipulates that any work that is nominated for this would not be eligible for other fiction categories. That does mean that really good YA novels won’t win Best Novel, as they have many times in the past, but it also means that it won’t be possible to win both Best Novel and Best YA with the same work, which would upset a lot of people. I’m still ambivalent about this one, and I’ll be interested to hear how the debate goes.

Two other motions have been submitted. One is the usual continuation of the extra year of eligibility on first US publication. I expect this to go through on the nod. While the majority of voters are based on North America, this continues to be a valuable way of helping work published elsewhere.

Finally we have a piece of silliness from some Boston fans that I don’t understand because I’m not that much of an expert on fannish traditions. This one apparently dates back to 1940, and even I’m not that old. Hopefully it won’t upset too many people the way that the Pluto motion did a few years ago. Mind you, if it causes people to be late for tomorrow’s baseball game between the Chicago Cubs and my beloved San Francisco Giants there could be some very annoyed fans.

Hugos Best Dressed Contest

As you doubtless all know, I can’t be in Chicago for this year’s Hugo Award ceremony. This causes a bit of a problem for the annual Emerald City Best Dressed at the Hugos contest. However, Kevin and Mur Lafferty will be doing the usual live coverage of the festival on the Hugo Awards website. Here’s what I think we can do. If you are going to be at the Hugos, and you think you have a totally speccy outfit, send me a photo of you wearing it. I’ll keep the photos all under wraps until the ceremony, and I’ll pass them to Kevin so that he can add them to the coverage. The following day I’ll also post the photo gallery here. It’s not perfect, but it does have the advantage of allowing me to include nominees who can’t make it to Chicago (this means you, Galactic Suburbia people). Spread the word, please, people.

Worldcon and World Fantasy

This post is a result of seeing people from Europe talking on Twitter about possibly attending World Fantasy in Brighton in 2013 and Worldcon in 2014 in 2014. If you are going to spend a lot of money on a trip to the UK it is important to know what sort of convention you are going to, and these two are very different.

World Fantasy is a professional convention aimed at writers, artists, editors, agents and so on. Membership is capped: 1,000 at most, often lower, and fans are discouraged from attending. Programming is limited and generally quite dull. Given that Steve Jones is running this one, it will probably be focused on UK horror. Attendees get one panel or reading at most. There’s no costuming, and the dealers’ room infamously won’t allow the sale of anything “non-literary”, including comics. It does give out the World Fantasy Awards, but the ceremony is at a banquet and unless you stump up for bad hotel food you’ll have to stand at the back when the action starts. If you are a professional writer, this is a great place to hang out with your peers without having all the additional demands of a fan convention. Otherwise you may want to give this one a miss.

Worldcon is a fannish convention. Attendance is not capped and should be over 4,000, but could be a lot higher if the London committee do a good PR job. There are multiple streams of panels covering every subject under the sun (and a few under other suns as well). There’s the Masquerade, there’s an exhibit space that will be full of cool stuff, a dealers’ room with fabulous merchandize, and of course there’s the Hugos. It will be hard to find people because there are so many of them, but it is a convention for everyone except those spooked by large crowds.

I’m going to both. I’m going to World Fantasy because it will give me a chance to catch up with friends in the business whom I haven’t seen for ages due to being barred from North America. I’ll also be talking to writers on behalf of Wizard’s Tower. I’m going to Worldcon to catch up with fannish friends, and to do publicity for Wizard’s Tower.

Hopefully that will help people make up their minds. If you have any questions, please ask.

ReaderCon Discussions on Podcasts

The Readercon sexual harassment debacle has been discussed on a couple of podcasts recently. Gary and Jonathan had Genevieve Valentine as a guest on Coode Street at the weekend, and a good part of the episode was given over to the Readercon issue. I thought it went very well. Kudos to a couple of old, white, cis, straight males. 😉

The latest episode of the SF Signal podcast also discussed the issue. The ladies on the podcast did a good job of explaining the issue, including mention of a truly awful story from a previous World Fantasy that Jeff VanderMeer rightly jumps all over here. However, I do with that Patrick Hester had done some research before the show. And I also wish that they’d had someone on who was more closely involved in running conventions. While I’m very keen to see conventions adopt good anti-harassment policies, I’m staring to lean more towards the view that the smart thing to do is to get out of con-running.

Panel Parity at Finncon

Tero Ykspetäjä has run the numbers on panel participants at the recent Finncon. They look pretty good overall, close to 50:50. Drilling down, men were in a clear majority when the subject was science, but women had a clear majority on panels about writing SF. So for Helsinki next year we need more women scientists and more male writers. Volunteers?

Women’s Literature Festival in Bristol

Via Stella Duffy on Twitter I discovered that Bristol is due to become home to a women’s literature festival. They have a website here, and already have a fine line-up of speakers. I’ve learned my lesson about volunteering to help at literary events in the UK, but I’m delighted that this is happening and hopefully they’ll get even more good people along. Farah and Roz would be good…

ReaderCon Update

Come next May or June we’ll doubtless start seeing blog posts about how really horrible things happened at the 2012 ReaderCon, that the perp was let off, and nothing was done. That’s because the Internet has the attention span of a mayfly and by the time anything does get done it will have been distracted by a new flame war or a cute kitten. However, things are happening, and I’ll try to keep you up to speed with them.

The important thing to note here is that ReaderCon’s management system is what Kevin calls a “membership” organization rather than a “corporate” one. That means that ultimate authority lies with the convention committee as a whole, not with a board of directors as is the case with SFSFC. The ReaderCon “board” that made the contentious decision was elected by, and is responsible to, the committee. As such there’s some suggestion that it didn’t even have the authority to overrule policy.

But, and this is an important but, if your governing body is a large committee then you can’t get it to make a decision until that committee can meet. It is a bit like having your government run by referendum — nothing would be done until the public had a chance to vote.

So the ReaderCon committee needs to get together and decide what to do. This will take time. And in this blog post this year’s con chair explains why she has been slow to respond to the crisis. Other committee members doubtless have similar constraints.

In the meantime, all of the members of the ReaderCon board have either resigned or indicated that they will offer their resignations at the next committee meeting (see Con-News). I hope that they will all make individual public statements apologizing for the problems they have caused, but given that doing things on behalf of the con is what got them into trouble in the first place I don’t think they should be issuing any official apology. That’s for the committee to do.

As and when they can get the committee together (and this will be hard because I suspect that everyone on it will be insisting that the meeting be held at a time when they can attend) then the convention can take official action, and appoint a new board. Then things can move forward.

Governance isn’t easy. Most of the time fandom will be complaining that decisions are made be secretive cliques, and that there should be more democracy. But democracy is slow, and when a crisis blows up people start demanding that there should be an autocrat who can make decisions (the “right” decisions, obviously) very quickly. You can’t have it both ways.

FantasyCon Membership For Sale

No, not mine, I’m not planning to be there. However, my friend Glenda Larke does have one, and is now unable to attend. As she’s currently in Australia she has asked me to advertise the membership for her. FantasyCon will take place in Brighton from the 27th to 30th of September. If anyone is interested, please let me know and I’ll put you in touch with Glenda.

Update: And just like that, we have a buyer. I love it when these things turn around quickly.

Further Thoughts on Harassment

The thread on anti-harassment policies is collecting some useful ideas. This post is not about that. It is about illustrating some of the complexities of the issue.

I’d like to start by addressing the idea, expressed in many posts on the subject, that people, specifically women, have the right to feel safe at conventions. I certainly support that, but at the same time I’m rather sanguine about it as a target because, to a certain extent, I stop feeling safe when I get outside my front door.

I say “to a certain extent” because as trans women go I am very lucky. I’m not pretty enough to have ever suffered from sexual harassment — I’m much more likely to be told I shouldn’t be allowed out without a paper bag over my head (and indeed have had comments of that type from men) — but at the same time I’m not often followed down the street by people yelling “freak” and “weirdo” at me, though it has happened. I’ve never had any trouble using public bathrooms, or changing rooms in clothes stores. I do tend to avoid places like pubs unless I’m with friends, which is true for many cis women as well. But I do have specific events that make me nervous.

Ironically the worst types of events for me are public LGBT-focused events such as Pride days. That’s partly because people tend to go to them hoping to find some freaks to abuse, and partly because people seem to think that Pride is an excuse to ask people all sorts of intrusive questions about their private lives. Conventions, in general, are not a problem, but fear for my personal safety is the main reason why I have never attended the SFX Weekender.

As I noted in my previous post, there is a potential issue with RadFems. I didn’t stop going to WisCon over that. While there are (or at least used to be) people who attend the convention who hold such views, the WisCon committee generally gives them short shrift. If I had any qualms of that sort it was more along the lines of not wanting to be the person who was the cause of Great Drama at WisCon, even if things turned out in my favor.

A more pressing issue for me was potential trouble with trans activists. WisCon has many of those attending, and it became clear that some of them felt that I was Doing Trans Wrong. I had no particular desire to spend my convention being lectured by such people. Judging from what I have seen online, at least one person of that ilk now attends Eastercon, which is one of many reasons why I no longer go to that event.

Of course being lectured on one’s lack of gender correctness is a minor issue compared to sexual harassment or fear of being beaten up. The reason I bring it up is to illustrate that there are things that might make me uncomfortable at a convention, even to the extent of causing me to stop attending, that don’t amount to abuse and shouldn’t result in anyone being disciplined. If Kevin had been able to attend WisCon with me, rather than needing to be at BayCon that weekend, I may have kept attending as I would have had emotional support.

In a way this is a type of cultural issue. There was a prevailing culture at WisCon that made me feel uncomfortable. But even greater cultural issues can arise when you travel to non-Anglo countries.

Finncon, as you should be aware by now, has a sauna at the dead dog party. The Finns, as is traditional, do sauna naked. Most of them have been doing so with their families for years, and are very used to mixed gender naked sauna. For Finncon, because of the presence of foreign guests, a slightly different pattern has been adopted. There is a women-only sauna, followed by a men-only sauna, followed by an open period when anyone can go in. This allows foreigners to enjoy the naked sauna experience without being exposed to mixed-gender groups.

This year one of the Finnish men managed to miss the instructions and joined in the women-only sauna. Most of us were in the lake swimming when he arrived. I wasn’t, because I would have been bitten to death by mosquitoes had I gone outside, so I saw him walk in. He looked harmless to me, so what I did was wait in the ante-room for the others to come back and let them know what was going on. No one had any objections, so we got on with the sauna.

I want to stress that there was no question of any voyeuristic intent on behalf of the interloper. He sat there and chatted amiably with us, then went on his way. Most of the women involved were Finns and unfazed. Liz Williams is a practicing druid and probably used to mixed-gender nakedness elsewhere. And speaking for myself I’m just hugely grateful that I’m allowed in, rather than have someone complain that I’m “really a man” and should be excluded from the women’s sauna.

Sometime later Finncon staff had a quiet word with the interloper who was mortified at having made such a mistake. At the post-con debrief a new policy was adopted to make sure that, in addition to announcements at the event, notices would be posted on the sauna door making it clear who was allowed in and who wasn’t.

Of course it could have been very different. There might have been women involved who objected to a male presence, in which case I would have let my friend Karo quietly take care of the matter. She was head of convention security, after all, and she was right on the spot. And had it not been a mistake on the bloke’s part I have no doubt he would have been dealt with sternly.

So culture and intent play an important part on what can and can’t be done. The important part is that people should agree on what is acceptable behavior, and that those limits should be enforced. Where things go wrong is when one person engages in activities that others find threatening, and when that person is allowed to continue with their behavior despite clearly stated desires and rules to the contrary.

World Fantasy 2012 Memberships for Sale

Before anyone jumps to any conclusions, no, I am not boycotting the event. I explained why I was unlikely to be at World Fantasy this year in this post. Kevin and I have held off selling our memberships because we had hopes of getting some clarity on the situation, but we’ve got to the point where we don’t think anything can be done in time and we need to back out of the convention. Consequently our memberships are for sale.

According to the convention membership page, memberships may only be re-sold “at the initial rate paid”. Right now I can’t find a receipt that will tell me how much we paid for our memberships, but I’m sure that it is substantially less than the CA$250 that is currently being charged as we bought very early. Also I can’t remember whether we bought banquet tickets. I’ll check with the convention and post an update when I know the price. In the meantime, first come, first served.

Update: And I’ve had two offers already. Twitter is very fast at times.

On Harassment Policies

While I’ve been away over the weekend there has been much chat online about an incident of sexual harassment at Readercon and how it has been handled by the convention. If you need to catch up on things there is an excellent links round-up available here. As someone who runs conventions, incidents like this are of interest to me because I want to know how we can do better in future, hence this post.

Before I say anything else I should note that I am not coming to this incident neutral, because the perp in question is well known to me. I have worked quite a bit with René Walling in the past, but more importantly he was one of the people who had me thrown off the Hugo Award Marketing Committee. I have a great deal of respect for the work he has done, and I know he has helped Kevin out a lot, but I am deeply unimpressed with some of his behavior.

That caveat aside, here are a couple of headline thoughts.

Firstly, if your convention policy says that a certain type of behavior will result in a lifetime ban, then it should result in a lifetime ban. Not a two year ban. Not a ten year ban that gets rescinded for good behavior after a few years. A lifetime ban. As Farah noted, it doesn’t matter if the person in question is a friend, or is well respected in the community or is a “nice person”. On the latest Coode Street podcast Gary Wolfe talks about having to deal with a very high profile author who had been pestering young women. Policy is policy, no matter who breaks it.

Having said that, as various people have noted, if the only choices that your policy gives you are a lifetime ban or letting the perp off without punishment, then you have backed yourself into a corner with no room to maneuver. Draconian punishments inevitably result in a tendency to let people off if there is any doubt at all that they deserve such treatment. Also, given the way that convention staffs change with time, I suspect that a “lifetime ban” would be highly likely to be rescinded if the person involved really wanted to get back. If you can’t, or don’t always want to, enforce a lifetime ban, don’t have it as your only disciplinary option.

These things, I am sure, have been said in very many blog posts about the incident, but what I want to concentrate on is how we can do this better. What should a convention anti-harassment policy look like? How should we punish unacceptable behavior if the convention is a one-off? Can we put measures in place that enable us to crack down on bad behavior at the con before things get out of hand?

Let’s start with a few objectives:

  1. We want all attendees to feel and be safe at conventions.
  2. We want a policy that is seen to be fair.
  3. We want a policy that can be implemented easily and effectively.
  4. We need to be aware that there will always be exceptions to simple rules.

That last point is important. René’s case appears to be cut and dried in that there were repeated offenses with plenty of witnesses and he admitted his guilt. Other cases may not be so simple. And there will be outliers. As a bizarre but entirely plausible example, what happens if you have both hard-line Radical Feminists and trans women at your convention? As far as some RadFems are concerned, the mere existence of trans women is an act of sexual violence against them. If they encountered one in a women’s bathroom at a convention I’m pretty sure an official complaint would result, regardless of how the trans woman behaved.

Some degree of flexibility in the policy is doubtless a good thing, but at the same time it has to be administered fairly, not used as an excuse for favoritism. Much of the problem with Readercon is due to the fact that their policy said one thing and they did something different. If people think that the policy is being applied unfairly then they will not feel safe.

In addition you have to be able to implement the policy. There’s no point in making the lifting of a ban dependent on good behavior if you have no means of checking on how a person behaves in between conventions. And it would be unwise to promise 24-hour rapid response to incidents if you don’t expect to have enough staff to provide such a service.

In the spirit of the “If I Ran The Zoo” Worldcon training game I have a few scenarios I’d like to throw out for consideration, but as they are all based on real events I’ll need to ask permission first. In the meantime I would appreciate your thoughts on what a good convention anti-harassment policy should look like. Please try not to derail discussion by getting into specifics about the rights and wrongs of what Readercon as done, or trying to understand RadFem theory.

London: Part of Europe

A London in 2014 Progress Report dropped into my email last week. I haven’t read it yet, but Mike Glyer is much more on the ball and has noted the existence of a committee structure for the Worldcon (assuming it passes the formality of an uncontested bid in Chicago). The team has a refreshingly European feel to it:

  • Eemeli Aro (Finland) is Division Head for Hospitality;
  • James Bacon (Ireland) is Division Head for Programming;
  • Nicholas Whyte (British but I believe resident in Brussels) is Division Head for Promotions;
  • Kees Van Torn (Netherlands) is Division Head for Publications;
  • Carolina Gómez Lagerlöf (Sweden) is Deputy Division Head for Services.

I note also that Farah Mendlesohn (Division Head for Exhibits) is Jewish, and Rita Medany (Division Head for Services) is (to my knowledge) the first POC to chair an Eastercon. Of course there are some Americans on the team as well, and quite a few people that Mitt Romney would recognize as British, but I’m pleased at the level of diversity on the team.

Swedes Invade World Fantasy

Some of you may remember that last year there was a crowd-sourced appeal to send Charles Tan to the World Fantasy Convention in San Diego. The appeal made so much money that it was possible to roll finds forward into this year and let someone else go to Toronto. As Lavie Tidhar reports, this year’s beneficiaries are two young Swedish writers, Karin Tidbeck and Nene Ormes. Ann & Jeff VanderMeer are also helping with the costs. I met Karin & Nene at Ã…con earlier this year and I can assure you that they are lovely people. I’ve not read much of their work, but Jeff & Ann love them, and that should be enough for you too. If you happen to be at World Fantasy, please make them welcome.

Finncon – It’s A Wrap

That’s another successful convention completed. Finncon is decidedly smaller without the anime hordes, but still way bigger than anything fan-run in the UK. Everything appeared to run smoothly. Next year, Helsinki. In the meantime, sleep. Proper con report when I get home.

Finncon – Saturday

Yesterday was very busy. I ended up eating lunch at 3:00pm while I was updating the Translation Awards website, and didn’t get back to my apartment until after midnight. I’ll write a proper report later, but for now I’d like to mention the masquerade. The entry we picked as the winner had a Mr. Tumnus costume, including proper faun legs. I thought he had probably bought them from WETA, but afterwards I discovered he had made them himself. I am seriously impressed.